Privacy Policy

This Privacy Policy explains how The Safety Superhero Academy Ltd collects, uses, stores and protects personal information in connection with our website, services, activities and programmes. By using our website, you agree to the terms set out in this privacy policy. If you do not agree with this policy, you may wish to cease using the website.

Key Definitions:

"I," "our," "us," or "we" refers to The Safety Superhero Academy.
"You," "the user" refers to the person(s) using this website.
GDPR refers to the General Data Protection Regulation.
PECR refers to the Privacy & Electronic Communications Regulations.
ICO refers to the Information Commissioner’s Office.
Cookies are small files stored on a user’s device.

Your Rights

Under the GDPR, your rights are as follows:

  • The right to be informed.

  • The right of access.

  • The right to rectification.

  • The right to erasure.

  • The right to restrict processing.

  • The right to data portability.

  • The right to object.

  • The right not to be subject to automated decision-making, including profiling.

If you feel there is an issue with how we are handling your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) [www.ico.org.uk].

How We Process Your Data

Event Registrations

When you register for events organised by The Safety Superhero Academy, we collect personal details such as your name, contact information, and any special requirements (e.g., dietary restrictions). This information is used solely for organising and communicating with event participants. We do not share or sell your personal details to any third parties without your consent.

Email Subscriptions, Contact Forms & Inbound Enquiries
If you choose to contact us via our website forms, subscribe to our email updates, or express interest in our services, we may collect personal data including your name, email address, company details, and reason for your enquiry. This information is used to:

  • Send updates or newsletters you have opted into.

  • Respond to your queries or requests for information.

  • Provide details about our services or events relevant to your enquiry.

You will only receive email communications if you have explicitly opted in, and you can unsubscribe at any time using the link provided in each message or by contacting us directly. We do not sell or share your details with third parties for marketing purposes.

Ambassador Programme

When individuals apply to join or participate in The Safety Superhero Academy® Ambassador Programme, we collect personal information including their name, contact details, photograph, professional role, organisation (where applicable), biography, interests, experience and reasons for supporting the Academy.

We use this information to administer the Ambassador Programme, communicate with Ambassadors, provide access to programme resources, and create and publish Ambassador profiles, spotlights, case studies and promotional content across our websites, social media channels, publications and other communications.

We rely on our legitimate interests under Article 6(1)(f) of the UK GDPR to manage the programme, recognise Ambassador contributions and raise awareness of the Academy's work, where those interests are not overridden by individuals' rights and freedoms.

Public representation is an integral part of the Ambassador role, and applicants are informed of this before joining.

Ambassadors may request corrections to their information or object to its use. We will consider such requests in accordance with applicable data protection law.

When an Ambassador's appointment ends, we will remove their active public profile within a reasonable period. Other information will be retained only for as long as necessary for legitimate administrative or legal purposes, in accordance with our retention arrangements.

Any additional filming, photography or interviews will be subject to separate appropriate arrangements and permissions.

Cookies

Our website uses cookies to enhance your user experience, track website performance, and display tailored content. We use Google Analytics to monitor usage patterns and understand how users interact with our site. Cookies are also used for functionality such as keeping you logged in or remembering preferences. You can manage cookie preferences through your browser settings.

Data Security and Protection

We ensure the security of your personal information by using secure technologies and processes to store, access, and manage data. All personal data is stored in compliance with the GDPR and UK data protection laws.

Access to Your Personal Information

You have the right to access, amend, or delete the personal information we hold about you. Please contact us if you wish to make such a request.

Contact Us

If you have any questions about the data we hold or wish to exercise your rights under the GDPR, please contact us.

Changes to the Privacy Policy

We may update our privacy policy from time to time. Any changes will be posted on this page, and you will be notified if necessary.

Cookies

We use cookies to improve your experience on our website. By continuing to use our site, you agree to the use of cookies. Below is an explanation of the types of cookies we use:

  • Strictly Necessary Cookies: Essential for website functionality.

  • Performance Cookies: Used to analyse how visitors use the site and improve its performance.

  • Targeting Cookies: Used to display relevant advertisements or content.

  • Functionality Cookies: Used to store user preferences, such as language settings.

You can manage cookie preferences through your browser settings.